Internal Promotion Offer Email Template
Sending an internal promotion offer email is important for organizations that want to clearly and quickly announce an internal promotion to an employee. This content includes an internal promotion offer email template you can copy and use after general information about the internal promotion.
What Is Internal Promotion?
Internal promotion, a good indicator to show the employees how their devotions, skills, and overall successes will be regarded, is a form of selection in which candidates are current employees in the organization. In this sense, instead of looking for outside talents, companies concentrate on promoting employees who have proven capable of handling additional duties.
The background of candidates, including skills, education, and experience, is taken into consideration in the internal promotion process. Many organizations frequently use performance evaluations for employees to streamline this process and easily determine internal talent.
What Is the Purpose of Sending an Internal Promotion Offer Email?
An internal promotion offer email not only notifies and congratulates the employee who has earned the promotion but also makes the agreement formal and official. This is significant in protecting the company and the employee while creating a permanent record of the important information in the promotion.
What Should Be Included in an Internal Promotion Offer Email?
Offering an internal promotion is a significant step for companies. The internal promotion offer email may be a little less formal than those delivered outside the organization, such as to the suppliers or customers. Nevertheless, it must adhere to general rules.
Therefore, a well-written internal promotion email should contain important information about the promotion, as follows:
- The employee name who is being promoted and the start date for their new role.
- How long the employee has been employed within the company and that they deserve a promotion because those achievements are recognized.
- The responsibilities of the new role, as well as the benefits, perks, and salary.
- Office location (If necessary).
- Modification of the work schedule (If necessary).
- Updated employment contract (If any).
- An offer to discuss the details of the promotion or a statement that they can reach out to you if they have any questions.
#1 Internal Promotion Offer Email Template
Hi [employee’s name]!
I hope you are doing well! I wanted to let you know about some amazing news: You are at the top of the list for an incredible opportunity to progress within our company!
We have been pleased by your exceptional performance and commitment to [mention certain accomplishments or projects] for the past [employment period], and it is obvious that your work has had a big impact! Thus, we are delighted to offer you an internal promotion opportunity for the [new job title] position!
This new position will entail [mention additional responsibilities, benefits, or perks], and the salary increase for this new position is [specify new salary or range]. This position would begin on [mention start date].
We are certain it will be a wonderful fit for your background and professional objectives. We are also sure you will contribute your special skills and continue to have a big influence on our team. Therefore, I would love to discuss this further with you. Would it be possible to arrange a brief meeting for this week?
Once more, congratulations, [employee’s name]! We look forward to seeing you succeed in this new role.
Best,
[your name]
#2 Internal Promotion Offer Email Template
Dear [employee’s name]!
We are glad to officially promote you to [new job title] with effect from [date].
Please find attached your amended employment contract containing the details of your new role, benefits, and compensation package. After kindly checking the document, sign it in person at HR or return the signed copy by email by [date]. Please do not hesitate to contact the HR department or me with any questions.
We sincerely appreciate all of your efforts and commitment to the [company name] team for the previous [employment period]. We cannot wait to see how much success you will have in your new role!
Once again, congratulations!
Best regards,
[your name]
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- Offer a smooth candidate experience to strengthen your employer brand
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