Best Employee Monitoring Software

HR Tech

7 minutes

September 7, 2025

Employee monitoring software is a valuable technology that enables employers to gather information about how employees work and when they work. Therefore, in the business world where competition is high, it is highly necessary to use the top employee monitoring software.

However, what does employee monitoring software do, and what are the best ones?

This blog content will include what employee monitoring is, its importance for an organization, employee monitoring software definition and a list of employee monitoring software.

What Is Employee Monitoring?

Tracking and observing the activities of employees at work is known as employee monitoring. Organizations utilize a variety of techniques to monitor employee work hours, emails, internet activity, and computer usage. The objective is to increase efficiency while keeping company data secure.

Additionally, this approach aids managers in comprehending employee performance and workflow. Monitoring and employee privacy must be balanced, though. It is significant to note that clear rules ensure that the employee monitoring process is transparent and fair.

Why Is Employee Monitoring Important for a Company?

Employee monitoring in the workplace is crucial since it allows organizations to understand how their employees are performing their duties. It can boost employee productivity by demonstrating to managers which jobs take longer and require additional assistance.

Monitoring employees also guarantees that staff members maintain focus throughout working hours.

Another important reason is security. Monitoring employees at work safeguards sensitive company data and prevents resources from being misused. It additionally assists companies in complying with regulations and keeping accurate records. This allows organizations to grow in a safe and productive manner.

What Is Employee Monitoring Software?

Employee monitoring software is a digital tool that lets organizations manage and control work-related activities. It tracks specific behaviors, such as app usage, task progress, and project time, utilizing technology rather than relying solely on general observation. Companies find it simpler to organize workflows as a result.

Software for employee monitoring involves more than just monitoring employee behavior; it also includes encouraging improved planning. Managers can determine where improvements are required and which tasks take longer with the use of data and reports. This allows teams to work more productively instead of wasting time.

Another advantage is security because the best software for employee monitoring can safeguard critical company information from threats such as data leaks. Keeping systems secure and organized allows an organization to create confidence and run smoothly.

Top 5 Employee Monitoring Software

1. Hubstaff

Hubstaff is a tool for monitoring activities and keeping track of time. It functions as a browser extension on desktop and mobile devices. It can be used by teams to track work hours and the progress of projects.

Thanks to the Hubstaff platform, apps and websites used by staff members can be monitored by managers. Activity levels and screenshots demonstrate how time is spent. More than 20 comprehensive reports can be created from all the data.

Hubstaff software integrates with a number of tools, including Salesforce, Trello, QuickBooks, and Asana. It provides adaptable choices for budgeting, payroll, and invoicing. Staff members can also control privacy by blurring screenshots, for example.

Hubstaff can also be considered one of the remote employee monitoring tools, as the system is suitable for both remote and on-site teams. GPS tracking makes it easier to monitor work done outside of the workplace. Reports may be easily exported and shared with clients.

Hubstaff employee monitoring prioritizes automation to eliminate manual labor. Reports are created automatically and delivered to managers. This increases accuracy while reducing waiting time.

2. Insightful

One of the easy-to-use software tools to monitor employees for workforce analytics and monitoring is called Insightful. It instantly connects to payroll systems and keeps track of working hours. Wages are calculated by the software using accurate currencies and taxes.

The websites and apps that employees use are visible to managers. Insightful employee monitoring software metrics include attention hours, idle time, and general activity. Reports may be easily customized and shared.

Team members can also view their personal dashboards. It assists them in understanding their own productivity and task balance.

Activity Verification is a new feature that increases accuracy. It provides 99% accuracy in detecting simulated keyboard and mouse activity. This guarantees that reports are grounded in actual work.

The Insightful platform is effective for office, remote, and hybrid teams. It helps keep labor costs under control and lessens manual HR work. Stress-free efficiency is the aim.

3. Teramind

Teramind is a monitoring and security tool that enables live screen watching and session playback. Managers may monitor exactly what employees do on their electronic devices.​

The Teramind platform monitors webpages, applications, chats, and file transfers. Text displayed on the screen can be read by OCR technology. Email monitoring looks for dangers in both incoming and outgoing emails.

Managers are warned about dangerous behavior by automation rules. AI-based tools assist in identifying policy violations or dangers. This reduces the possibility of insider threats or data loss.

Citrix, RDP, and terminal monitoring are supported by Teramind employee monitoring software. Government, healthcare, and banking are among the sectors that frequently utilize it because strict compliance and data protection are necessary in these sectors.

Local servers or the cloud may be used for deployment. Reports provide information about risks, compliance, and productivity. Businesses can use trials and demos to test the technology.

4. Worktime

WorkTime describes itself as "Non-invasive employee monitoring software". It refrains from recording personal information and instead concentrates on secure productivity tracking. This makes it beneficial for organizations that value privacy.

Logins, logouts, attendance, and idle time are all tracked by the system. It measures productivity by monitoring software and website usage. Managers view basic reports, including workload balance and overtime.

WorkTime software requires minimal setup and operates in the background. It is intended to be "installed and forgotten". Once operational, it needs minimal upkeep.

Reports are accessible in a variety of formats. There are over fifty choices, like leaderboards and scheduled reports. These enable HR and accounting teams to save time.

The program complies with GDPR and HIPAA. Additionally, it monitors KPIs, focus score, and burnout risk. Managers have the ability to monitor numerous locations and establish goals.

5. Nexthink

The Nexthink platform is the one in the employee monitoring software list that is not a tool for surveillance. It is a digital platform for employee experiences. This software focuses on the daily technological use of employees, which is helpful for increasing employee engagement.

Network quality, app reliability, and device performance are all measured by the platform. It also gathers user sentiment by providing prompt feedback. This incorporates both human input and technical data.

Digital Experience Score is offered by Nexthink. These demonstrate trends, issues, as well as time lost because of problems. IT teams utilize this to fix issues more quickly.

The system enhances workplace collaboration. It displays how employees accept and utilize digital tools. This promotes productivity and engagement.

Nexthink is intended for larger enterprises. It provides cost control, automation, and real-time visibility. As a result, the digital workplace runs more smoothly and efficiently.

Conclusion

In this blog content, you have learned what employee monitoring is, why it is important for a company, what employee monitoring software is, and the top 5 ones.

While employee monitoring software is important for employers, HR professionals, or anyone interested in human resources, there is much more to HR content. Visit Hirex now to discover new HR topics!