About the Office Manager role
An Office Manager keeps the workplace running: managing supplies and vendors, coordinating facilities and maintenance, supporting onboarding, planning office events, and owning the office budget. When the office just works, that is the office manager's craft being invisible.
The role often extends beyond logistics into culture and operations. Many office managers coordinate travel, support HR with onboarding logistics, manage health and safety compliance, and act as the go-to problem solver for anything without an obvious owner. In hybrid workplaces, they also shape how the office supports in-person collaboration days.
Scope your posting by team size and office complexity: managing a 20-person office differs from running facilities for 200 across two floors. Mention budget responsibility and any team the role supervises, such as reception or cleaning staff.
Office Manager job description template
Job brief
We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Your responsibilities include managing office supplies and vendors, coordinating maintenance and facilities, supporting onboarding, and owning the office budget. Previous experience as an office administrator or office manager would be an advantage.
Responsibilities
- Oversee daily office operations and ensure the workplace runs smoothly
- Manage relationships with vendors, service providers, and the landlord
- Own the office budget, track expenses, and report accurately
- Order and maintain office supplies, equipment, and inventory
- Coordinate maintenance, repairs, and office improvements
- Ensure health and safety policies and procedures are followed
- Support onboarding by preparing workspaces, equipment, and access for new hires
- Plan office events, meetings, and team activities
- Manage reception and any office support staff
- Maintain office policies and update them as the company grows
- Handle travel arrangements and executive support where required
Requirements and skills
- Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant with growing responsibility
- Knowledge of office administrator responsibilities, systems, and procedures
- Proficiency in Microsoft Office or Google Workspace
- Experience managing budgets and negotiating with vendors
- Excellent time management skills and ability to prioritize work
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Strong written and verbal communication skills
- High school diploma; a degree or office management qualification is a plus
Nice to have
- Experience with facilities management for growing teams
- Familiarity with health and safety compliance requirements
- Event planning experience
- Experience supporting executives or HR operations
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