About the Office Manager role
An Office Manager keeps the workplace running: managing supplies and vendors, coordinating facilities and maintenance, supporting onboarding, planning office events, and owning the office budget. Good office management often goes unnoticed because everything is already where it needs to be.
The role often extends beyond logistics into culture and operations. Many office managers coordinate travel, support HR with onboarding logistics, manage health and safety compliance, and act as the go-to problem solver for anything without an obvious owner. In hybrid workplaces, they also shape how the office supports in-person collaboration days.
Scope your posting by team size and office complexity: managing a 20-person office differs from running facilities for 200 across two floors. Mention budget responsibility and any team the role supervises, such as reception or cleaning staff.
Office Manager job description template
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Job brief
Our office is where the team gathers to build, and we want someone who treats running it as a craft. As Office Manager, you will own everything that keeps the workplace running smoothly: vendor contracts and the office budget, supplies and equipment, maintenance schedules, safety routines, desk setups for new hires, and the events that bring people together. You will be the first call when something breaks and the reason most things never do.
We are looking for a naturally organized operator who spots small problems early, negotiates confidently with suppliers, and makes colleagues feel taken care of without needing repeated reminders. If a well-run workplace is something you take pride in, this role may be a good fit.
Responsibilities
- Run daily office operations so the team can focus on their work instead of workplace friction
- Select and manage vendors, service providers, and the landlord relationship, holding each to agreed terms
- Own the office budget, track expenses, and report accurately
- Keep supplies, equipment, and inventory stocked and in working order
- Schedule maintenance, repairs, and office improvements, and see them through to completion
- Uphold health and safety standards and keep related documentation current
- Prepare workspaces, equipment, and building access so every new hire has a smooth first day
- Organize office events, all-hands logistics, and team activities
- Supervise reception and any office support staff
- Write and refresh office policies as the company grows and work patterns change
- Arrange travel and provide executive support where required
Requirements and skills
- Track record running an office or carrying increasing administrative responsibility in a comparable role
- Fluent in how an office actually operates: procurement, filing systems, correspondence, scheduling, and the procedures behind them
- Proficiency in Microsoft Office or Google Workspace
- Experience managing budgets and negotiating with vendors
- Able to juggle competing requests calmly and decide what genuinely comes first
- Planning instincts that hold up when the week refuses to go as planned
- Someone who looks at a routine and asks how it could run better, then makes the change
- Clear, warm communicator in writing and in person
- High school diploma; a degree or office management qualification is a plus
Nice to have
- Experience with facilities management for growing teams
- Familiarity with health and safety compliance requirements
- Event planning experience
- Experience supporting executives or HR operations
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