Hiring Plan and Headcount Template

A hiring plan turns a headcount budget into a list of specific roles: who you will hire, when, at what level and at what cost. It is the document finance, the leadership team and recruiting agree on before the first job goes live.

Add one row per planned hire with its department, level, location, whether it is a new role or a backfill, its priority and the quarter you want the person to start. Enter the annual salary budget and the recruiting cost budget (job ads, agency fees, assessments) and the sheet adds them up for each role.

As roles move from planned to approved, recruiting, offer and hired, update the status. The Summary tab counts planned hires, hires made and total budget for each quarter, leaving out cancelled roles, so you can see at a glance whether hiring is on plan.

Budgets are entered in your own currency. The template does not convert currencies or assume salary levels: the example row uses made-up numbers to show the format.